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Notifications

Overview

The Notifications feature gives you the ability to automatically notify users of activity that has occurred in OpenAsset.

Notification Topics

There are 4 topics that you can notify a users on, they are:

Notification Types

All notifications can be viewed on the Notifications page by clicking the envelope icon located in the top right of OpenAsset. There are three methods by which a user can receive notifications, they are: the notification envelope alert, in-browser pop ups and via email.

Envelope Alert

As mentioned above, the envelope icon located at the top right of your OpenAsset system represents your Notifications. When you have unread notifications a number appears next to this icon, you can view them by simply clicking the icon.

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In-browser Pop Up Alerts

In-browser pop ups appear at the bottom right of your OpenAsset system when you are logged in.

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The maximum number of pop ups that can be displayed at once is 3, as we don't want to flood your browser with pop up notifications. If you have more than 3 notifications then you will simply receive one pop up informing you of the number.

 

For upload, replace and deleted file notifications, clicking the pop up will bring you to the Notifications page. For share album/saved search notifications, clicking the pop up will bring you to the search results page for that album or saved search. 

Email Alerts

Users can receive alerts by email, however, you need to configure this aspect of the system before you can use it. For details on how to configure your emails click here.

 

All emails sent to a user contain details of the notification topic as well as a link to OpenAsset. For upload, replace and deleted file alerts, clicking the link will bring you to the Notifications page. For shared album/saved search notifications, clicking the link will bring you to the search results page for that album or saved search. 

 

Here is an example of a typical email received by a user:

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View

As mentioned above the link to your Notifications section sits at the top right of every page. It is denoted by an envelope icon. Clicking on this icon will take you through to your notifications page.

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On your notifications page you can hover over a notification to bring up its details.

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Create

You may require admin privileges to create a notification. For details of the set up process click here.

Edit

In some instances you may be able to edit your specific notification settings. To see if this option is available to you, click the 'Settings' cog icon at the top right of your system.

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On your settings page there is a section called 'Notification Settings'. This section shows you what notifications you are due to receive as well as indicating the nature by which you will be notified.

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The example above tells us the following:

  • Notification will occur every time an album is shared with this user
  • The user will be notified by pop up
  • The user will not be notified by email
Last modified
06:39, 27 Apr 2017

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