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File Info Page


The File Info page enables you to view your files in detail along with all their associated information. If you have the appropriate permissions to edit files and add keywords, you can do so from this page. The File Info page is also useful for accessing different image sizes created for that file, and for adding and removing the file to and from albums.


The File Info page is designed to help users with the following tasks:


Watch this video for an overview of the File Info Page

Viewing Assets

Slideshow Mode

Slideshow mode is useful when presenting and discussing images. The entire area of the screen is used to display each image as large as possible. To enter this mode, select the icon at the top-right corner of the screen. You can exit the Slideshow mode by selecting the 'minimise' icon or by using the esc key.

Screen Shot 2018-07-24 at 13.44.22.jpgTo navigate between images within your project, album or selection, click the arrows at either side of the image or use the left and right keys on your keyboard. After a few seconds of inactivity, the controls move off screen. You can continue to scroll through images using the arrow keys. Then moving the mouse cursor brings the screen controls back.

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Image Zoom

If you need to examine an image in detail, you can magnify an area by clicking on the image, or by using a two-finger pinch action on the trackpad or by scrolling the mouse wheel. Images can be magnified up to a maximum of 500% and you can can instantly zoom in and out of small image details by double-clicking the image.

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Using Assets

Top Menu

Using the top menu bar, you can select the relevant icons to perform the following actions:

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The sidebar can be collapsed or expanded by selecting the arrow icon.

Screen Shot 2018-07-24 at 17.04.42.jpgThe sidebar contains tabs for the following:

Accessing File Information

Any useful file information such as metadata or keywords can be accessed through the tabs to the right of the image.

Screen Shot 2018-07-24 at 17.02.39.jpgThe fields available within the tabs are configured by your company’s administrator. The file metadata is stored in the ‘File Info’ tab, which is subdivided into ‘Details’, ‘Upload Info’ and ‘Fields.’ These menus can be expanded or collapsed by selecting the arrow icon.

Embedded Data

Some of the original file's Embedded Data maps directly to build-in fields in OpenAsset. These mappings include:

EXIF or IPTC field -> OpenAsset field

  1. Description (Title, Tags, Comments) -> Description (max 29735 characters)
  2. Description (Subject) -> Caption (max 100 characters)
  3. Copyright -> Copyright Holder
  4. Author/Photographer -> Photographer
  5. Keywords/Tags -> Description


You can view this data by clicking the 'Embedded Data' button in the 'File Info' tab. Screen Shot 2018-07-25 at 14.07.46.jpgScreen Shot 2018-07-25 at 14.08.05.jpg

Image Sizes

You can view and use the image in various size presets from the ‘Sizes’ tab. This can be helpful if you are sourcing an image with a specific resolution in mind, such as for a blog header or social media post. The available image sizes are listed with details about their resolution, colour mode and file size.

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As you move the cursor over a desired image size, three icons become visible. These enable you to: copy a URL for the image size; open the image size in a new browser tab; and download the file. Click here to find out more about file downloads.

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A file can also be downloaded by clicking the icon in the top menu bar.

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If an image size preset has not yet been created for your file, the image size will appear in grey with a button to 'Create Now'.

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While the new image is being processed, a spinning icon will appear to the right of the image size. This will also appear if the image is rotated.

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Editing File Information

Watch this video for an overview of editing file metadata and keywords

If you have the necessary permissions, you can edit the following file information and settings from the File Info page:

Managing Albums

Albums are collections of files within OpenAsset for personal use or sharing. They offer a flexible way of grouping files from different projects and can be shared with individual users or groups within your organisation. Click here to find out more about managing Albums.


You are able to add and remove files to albums from the File Info page. From the top menu bar, you can select the album file icon to add the file to or remove it from the current album.


Alternatively, you can select the ‘Albums’ tab, which will display all the albums that your file is currently featured in, along with a link to ‘Remove from Album’.

To add the file to an existing album, simply search for the album name and select the correct link. If you would like to start a new album, type in the full album name and select ‘Create new Album.’


Editing File Info

If you have the relevant permissions, fields within the File Info tab can be edited. Editable fields are highlighted when you rollover them and any mistakes can be corrected using the ‘Undo’ button.

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The File Info page has been designed to make the process of tagging images with useful keywords as straightforward as possible. The ‘Keywords’ tab has menus for ‘Project Keywords’, ‘Attached Keywords’ and ‘Available Keywords’.


Project Keywords are attributes of the project to which the image belongs. They describe the project as a whole but the file is searchable by these tags. The Project Keywords cannot be edited within the File Info page.


Attached Keywords are the tags applied to this particular file. They can describe the contents of the image, such as the building type and materials, as well as attributes of the file, like whether it is a photo or a plan. File keywords can be removed within this menu.


Available Keywords are all the keywords within your organisation’s keyword structure. The keywords are grouped by type and selected keywords are highlighted green, helping you to easily identify any useful tags that are missing from your image.


Useful tip: the process of applying keywords to multiple files can be made easier by accessing the file info page from search and navigating between images, as demonstrated by the example below: 

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For more information about applying keywords to multiple images, click here.

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