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InDesign Plugin - Workflows

OpenAsset Cloud Feature Only

Overview

The OpenAsset InDesign Plugin allows you to drag images directly from OpenAsset Cloud into InDesign Creative Cloud documents. You can use the InDesign Plugin to work with OpenAsset images no matter where you are without having to package up your work to preserve links. 

Requirements

  1. The OpenAsset InDesign Plugin requires Adobe InDesign Creative Cloud 2015.4 or later.
  2. Close down InDesign before installing the plugin.
  3. All users must have the plugin installed to see OpenAsset images in InDesign

Installing the Plugin

Visit our installation page for details on installing the InDesign plugin. 

 

InDesign Workflow

Watch this video to learn how to drag files into InDesign and how those files are linked within your cache:

 

Dragging and Dropping

There are two locations in which you can find the Drag & Drop feature: the Search Results Page and the Carousel.

 

1. If you hover your mouse over any image in the OpenAsset Search, you will see a Drag tab in the top right corner of its frame.

 

 

2. If you click and drag that tab you can drag that image's information directly into an InDesign document. 

 

DragDropMovie.gif

 

Once you do so, the image will be loaded from OpenAsset onto your mouse in InDesign and you can click on any frame or on the document itself to place it.

 

You can do the same thing by dragging the InDesign Drag button on the Carousel. This allows you to drag all the image data for your current selection into InDesign.

 

 

File Size

Administrators can pick the "Default Dropped Image Size" and also the "Default High Res" in System Preferences:

 

 

OpenAsset images are initially loaded into InDesign at a lower-resolution working size. This means that you can quickly work with your images even on a slow or unreliable internet connection.

 

 

Preserved Links

You can also save your document as normal and open it on a different computer without needing to package the file to preserve links. As long as the computer opening the file has the InDesign plugin installed, all the links will be preserved and followed.

 

This means that you can share an InDesign document with yourself at home, or an external marketing agency, while retaining full linking with your OpenAsset images. The person opening the file doesn't need to be granted access to your OpenAsset system as long as they have the plugin installed.

Image Cache

While working on your document, the OpenAsset plugin temporarily downloads images from OpenAsset Cloud and dynamically links them within your documents. The images are stored in a local cache on your machine when needed and do not reference a UNC or other network path.


The local image cache for this plugin is cleared and filled dynamically according to which documents you have recently worked on. You can adjust the size of this cache in the settings menu. This is helpful when working with large documents (e.g. if your document’s images exceed 2GB, you should increase the size of the cache to something greater than 2GB).

 

Collaborating with other InDesign Users

Watch this video to learn how to use the InDesign plugin when multiple users are collaborating on the same document: 

 

If multiple users are collaborating on the same InDesign document, it is recommended to change the cache settings from “Default” to “Public” so that multiple users can access the document without having to re-link. (Please note: switching back to “Default” requires a few extra steps on the user’s end)

 


By default the cache is placed in a folder location C:\Users\Name\OpenAssetFiles where “Name” is the name of your individual drive, meaning if the document is shared with someone else, that location will not exist on their drive. By switching to “Public” the location will change to C:\Users\Public\OpenAssetFiles, a location that exists on all Windows machines.

 

If you switch from “Default” to “Public” while working on a document with OpenAsset files already added, your links will be temporarily broken. You can resolve this by going to “File” -> “OpenAsset” and selecting “Check Document for Updates.” This will update the links to sync up with the “Public” location. Re-starting to InDesign and opening the document will also automatically update the links.

 

 

If the InDesign document is opened by another user with their Cache location set to “Public” and the images are already in the cache their should be no need to check the document for updates or re-link.

 

If for some reason you want to switch back to the “Default” settings, you must first delete the Public Cache folders on your drive by going to “C:\Users\Public” and right-clicking and deleting the “OpenAsset_Files” folder. After deleting the folder, you can simply change the Cache Location in the Plug-In from “Public” to “Default.” You may also have to restart the plug-in for the changes to take place.

Up To Date

Because OpenAsset Images are linked by the plugin, if you change or replace the original file, it will be replaced in your document when you open it. With OpenAsset and the InDesign Plugin you can always be confident that your images will be up to date.

Packaging Your InDesign File

When you wish to package a document up for printing, the Plugin will prompt you to ask if you would like to switch all the images in the document for their high resolution version, so you can use the fastest tools possible for accurate layout work without worrying that your documents won't contain your highest quality images when they go to print.

 

 

You can also change any image to its high-resolution version in the following ways:

 

1) In the Plugin's interface by selecting from the Image Size drop down.

 

 

2) Right clicking on an image and selecting Use High Resolution File from the OpenAsset contextual menu

 

 

3) Selecting Change All OpenAsset Images to Default High Resolution from the File menu

 

Proxy Settings

If you access the internet through a Proxy, you may need to configure the OpenAsset Plugin to connect through the same proxy.

 

 

In the Settings pane and under the Network dropdown you can enter your Proxy Host and Port settings. These should be the same as the ones configured under your Internet Options.

 

Re-Linking Non-OA Images to OpenAsset Cloud

 

Watch this video to learn about re-linking non-OpenAsset images in OpenAsset Cloud:

 

To search for and re-link images from either your OpenAsset On-Premise system or from your Network folder to your OpenAsset cloud system, you can do so by going to “Advanced Features” and selecting “Search For and Relink Images.” (Note using this feature require that you be on InDesign CC 2015.4 or newer)

 

 


When you select “Search For and Relink Images” you will be prompted to enter your OpenAsset URL and login to your OpenAsset account (if you haven’t already).The plug-in will then search for the images in your OpenAsset Cloud library by examining the file’s size and filename. When it finds the matches it will ask for you to confirm whether the matches are correct. You can click on any non-matches to un-relink.

 

 

Once you have confirmed the matches, you are able can select “Download Images From Cloud” to use the working sizes available from your Cloud system. You are now free to change the image sizes and the files will be linked to your OpenAsset cloud system. You can also select to open the image in your OpenAsset Cloud system.

 

Using the Plug-In FAQ

  1. How does the Plugin work?
    1. When you drag from the browser we hijack the drag to draw our cool overlay and change the data you're actually dragging to a big text string payload containing information about the image.
    2. The InDesign Plugin gets called as soon as some text gets dumped into InDesign and it's looking for data that fits the OpenAsset payload. As soon as the data is dropped into the document, it takes it and starts downloading the Thumbnail image size so the user has something to place almost immediately.
    3. Once the thumbnail is placed, the plugin asks OpenAsset for extra information about the file and downloads the medium size (or whatever size has been chosen as "Plugin Default Size" in OA System Preferences by Admin) in the background, switching it with the Thumbnail seamlessly.
    4. The plugin has 3 kinds of data Transfer:
      1. Data dropped into the Document 
      2. Plugin Asking OpenAsset for Image Information
      3. Plugin Downloading image files
  2. When should I upgrade files to the high res version?
    Files should be upgraded to the High Res version when you publish your document - for instance for printing or producing a high resolution PDF.
  3. After upgrading a file or files, can I switch back from high res to working size?
    Yes - this can be done at any time either for all images in the document or on a per-image basis..
  4. How do I change which image size is dropped into InDesign?
    The Plugin Default Size can be selected by an administrator within the System Preferences section of OpenAsset. 
  5. Can I change the high res version size?
    Yes. The High Res Size can be selected by an administrator within the System Preferences section of OpenAsset.
  6. How do I drag an image into an image box?
    Hold down the “ALT” button during drag. 
  7. How do I replace an existing image in an InDesign doc?
    Hold down the “ALT” button during drag. 
  8. Can I drag videos into InDesign?
    No. 
  9. Can I drag PDFs into InDesign?
    Technically, yes. The original PDF would be available after upgrading the file size within InDesign, but the working size will be a JPG version of the PDF. For PDF's with multiple pages, only the first page will display.
  10. Will slow internet speed impact the plugin?
    Slow internet speed will impact the initial downloading of images if those images aren’t already stored in your Plugin’s cache. If you are opening a file with many high resolution images, the plugin will download any necessary images to its cache. For this reason, when sharing files between users on slower connections, it’s recommended that you only switch to high resolution OpenAsset images when you need to perform an action that specifically requires them such as publishing a final document.
  11. How does the cache work?
    While working on your document, the OpenAsset plugin temporarily downloads images from OpenAsset Cloud and dynamically links them within your documents. The images are stored in a local cache on your machine when needed and do not reference a UNC or other network path. The local image cache for this plugin is cleared and filled dynamically according to which documents you have recently worked on. You can adjust the size of this cache in the settings menu.
  12. Why are some users not seeing OpenAsset images in InDesign?
    If you see the images without issue, but your colleagues are not:
    1. Make sure your colleagues have the plugin installed
    2. Make sure your colleagues are on InDesign CC 2015.4 +
Last modified
06:39, 27 Apr 2017

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