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Web Downloads


Web downloads is a great tool for supplying images to individuals that don't have access to your OpenAsset system but do have the ability to connect to your network. You can generate a link within your OpenAsset system that can be emailed to an individual who then has access to download a set of preselected images from OpenAsset without actually viewing your library.

This feature is disabled by default, as not all library administrators may want it activated, or may wish to try it out before rolling it out to normal users.


How to Activate Web Downloads


You have the ability to enable this feature on a group basis. To activate web downloads for a specific group of users you need to select the option available on the group's General Permission Settings.


To navigate to the group's General Permission Settings click on the Groups option located under the Security section in the Manage dropdown box.



Click 'Edit' next to the relevant group and then select the General Permissions option to the left of the page. On the General Permissions page the web download option is located under the Document Creation title in the left Basic Permissions box (roughly in the middle of the page as you scroll down).



Simply select the tick box to the left of the web downloads option and then click save at the top left of the page.


How to Create a Web Download Link


To create a web download, make an album of images and view your album. Once on the album view page select the dropdown menu from the Share button that sits in the middle of the option bar at the top of the page. This will then display the option to 'Create Web Download'.



From the pop up window that appears select which file size you would like and then click the 'Create Web Download' option at the botton right of the pop up window.



When you click on the 'Create Web Download' button you are taken to the next pop up screen where you can write a description of the download and set preferences such as:

  • Expiry date of downloaded
  • Maximum number of downloads
  • Notification of first, last or every download



When you have selected your preferences, click on the link and copy and paste the link into an email to the individual, with access to your network, who can then access the web download.

When you have finished click 'save' and this will return you to your album view.



How to Manage Your Web Downloads


Managing your personal web downloads is very easy, just click on 'My Web Downloads' option under Downloads in the Browse dropdown box.



From here you are able to find the links to your web downloads by click on the 'link' icon. You can also delete a web download, by simply clicking 'x' next to a file under 'delete.' Clicking on 'history' will show you how many time the images have been downloaded. If you click on 'edit' you can change any details as you require such as description or expiry date.



As stated in the overview the web download feature is disabled by default, as not all library administrators may want it activated, or may wish to try it out before rolling it out to normal users.

To enable the feature it is necessary to configure OpenAsset to send emails via your email server. Please contact Axomic if you have any questions, or would like assistance activating and testing the feature.



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Last modified
06:39, 27 Apr 2017



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