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Timeline for Launching OpenAsset

Overview

The timeline for implementing OpenAsset may vary depending on your goals and resources. Be sure to check out our Keys to a Successful OpenAsset implementation in advance of deciding on a timeline. 

Timeline

The following are sample schedules to help you launch OpenAsset within 60 days, 90 days and 100+ days. 

60 Days

  1. Pre – Installation (5 days)

    1. Fill out “New Client Survey” and return to Axomic

    2. Your IT team interacts with Axomic support team to plan installation

    3. Read up on our data migration service, keyword structures, internal processes for uploading and tagging keywords, access levels and ranks

  2. Installation (1 Day)

  3. Kickoff meeting with Account Manager (1 day)

    1. Review ownership and goals

    2. Scope data migration

    3. Review key things like keywords, define process

  4. File Migration (10 days)

    1. Prepare files - fairly well organized in advance

    2. Migrate files

    3. Review migration

  5. Tag projects with keywords (3 days)

  6. Tag files with keywords (ongoing)

    1. Decision was made to roll out to core users prior to all files being tagged with keywords

  7. Core users actively start using OpenAsset and building into daily workflow (30 days)

    1. It is recommended that the core users spend a month using OpenAsset prior to engaging all others users in the firm

  8. Launch to All users (10 days)

  9. Archive Old folder structure

90 Days

  1. Pre – Installation (5 days)

    1. Fill out “New Client Survey” and return to Axomic
    2. Your IT team interacts with Axomic support team to plan installation
    3. Read up on our data migration servicekeyword structures, internal processes for uploading and tagging keywordsaccess levels and ranks
  2. Installation (1 Day)

  3. Kickoff meeting with Account Manager (1 day)

    1. Review ownership and goals

    2. Scope data migration

    3. Review key things like keywords, define process

  4. File Migration (30 days)

    1. Files are very disorganized and will take some time to prepare

    2. Migrate files

    3. Review migration

  5. If no migration (#4), then Manual Upload of files (30 days)

    1. You will not be using the Axomic Data Migration Service, but will instead upload all files manually

    2. You have dedicated resources and are able to start uploading immediately

    3. You may decide that you do not have to upload all files prior to rolling out to users, but instead choose the key projects to upload prior to launch.

  6. Tag projects with keywords (3 days)

  7. Tag files with keywords (10 days to start and then ongoing)

    1. Decision was made to get a keyword structure in place and tag the most important images first

    2. You will roll out to core users prior to all files being tagged with keywords though

  8. Core users actively start using OpenAsset and building into daily workflow (30 days)

    1. It is recommended that the core users spend a month using OpenAsset prior to engaging all others users in the firm

  9. Launch to All users (10 days)

  10. Archive Old folder structure

100+ Days

 

  1. Pre – Installation (5 days)

    1. Fill out “New Client Survey” and return to Axomic
    2. Your IT team interacts with Axomic support team to plan installation
    3. Read up on our data migration servicekeyword structures, internal processes for uploading and tagging keywordsaccess levels and ranks
  2. Installation (1 Day)

  3. Kickoff meeting with Account Manager (1 day)

    1. Review ownership and goals

    2. Review key things like keywords, define process

  4. Manual Upload of files (90+ days)

    1. You will not be using the Axomic Data Migration Service, but will instead upload all files manually

    2. You have limited resources available to help with uploading

    3. You may have decided that you want all files for all projects uploaded prior to rolling out to users (WARNING!!! THIS IS A BAD IDEA IF YOU HAVE LIMITED UPLOAD RESOURCES)

  5. Tag projects with keywords (10+ days)

  6. Tag files with keywords (100+ days!)

    1. You may have made the decision to have every file tagged with keywords prior to rolling out to more users. (WARNING!!! THIS CAN TAKE A LONG TIME IF YOU HAVE A LOT OF FILES AND LIMITED RESOURCES!)

  7. Core users actively start using OpenAsset and building into daily workflow (30 days)

    1. It is recommended that the core users spend a month using OpenAsset prior to engaging all others users in the firm

  8. Launch to All users (10 days)

  9. Archive Old folder structure
Last modified
06:40, 27 Apr 2017

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